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LAFCS Bylaws


LAFCS Bylaws

ARTICLE I  NAME 

The name of this non-profit organization shall be the Louisiana Association of Family and Consumer Sciences, an affiliate of the American Association of Family and Consumer Sciences.

ARTICLE II PURPOSES

The purposes of the Louisiana Association of Family and Consumer Sciences, (hereafter referred to as the Association) shall be to further education and science in the field of Family and Consumer Sciences.  Without in any way limiting the foregoing, but in expansion thereof, the Association shall:

(a) improve and strengthen education in the field of Family and Consumer Sciences ;
(b) establish and improve standards of service and scientific research in the public interest in Family and Consumer Sciences;
(c) sponsor and otherwise support seminars, debates, symposia, conferences, and similar professional discussion in Family and Consumer Sciences;
(d) state and disseminate policy for professional guidance at the state level concerning the public interest in Family and Consumer Sciences;
(e) identify and study social, economic, and psychological changes having implications for Family and Consumer Sciences  programs and bring these changes to the attention of the Family and Consumer Sciences  profession and the public;
(f) encourage and promote a sufficiently full and fair exposition of pertinent facts involving legislation affecting Family and Consumer Sciences  and the improvement of home and family life so as to permit an individual of the public to form an independent opinion or conclusion; and
(g) promote liaison and other cooperative professional activity with groups having related concerns in behalf of the public interest in Family and Consumer Sciences.

ARTICLE III AFFILIATION WITH AAFCS

Section 1. This Association shall be an affiliate of the American Association of Family and
Consumer Sciences (henceforth referred to as AAFCS), and the requirements for membership shall include all membership requirements of AAFCS.

Section 2. Each person eligible for membership shall become a member of AAFCS before becoming a member of the Association.  Each member shall pay state and national dues simultaneously to the headquarters of AAFCS (exceptions to be approved by the AAFCS Board of Directors).

Section 3. The Association, as an affiliated state family and consumer sciences association, shall be represented in the AAFCS Senate in accordance with the guidelines and quotas established by AAFCS.  The incoming president of the Association and the incoming president of the Pre-professional/Graduate Student section shall be the official delegates.  Should the incoming presidents be unable to serve in the AAFCS Senate, alternates will be selected by the Board of Directors.

Section 4. The Association shall be represented on the AAFCS Board of Directors by the. vice president-affiliates.

ARTICLE IV OFFICERS AND ELECTIONS

Section 1. The elected officers of the Association, who shall be active, Ellen Richards sustaining, or new professional members, shall consist of a president, a president-elect, three vice-presidents, a secretary, and a treasurer.

Section 2. Election of the officers of the Association shall be in accordance with election procedures adopted by the Board of Directors.  Ballots shall be distributed at least 30 days before the annual meeting, by the Nominating Committee, to all active, Ellen Richards sustaining, new professional, and retired members.  The closing date for the receipt of the ballots shall be 14 days from the date of distribution.

Section 3. A president-elect shall be elected annually.  The term of office shall be one year as president-elect, followed by one year as president, followed by one year as chair of the nominating committee.  Office shall be assumed at the beginning of the fiscal year following election.  Only a current or former member of the Board shall be eligible for this office.

Section 4. A vice-president for annual meeting shall be elected annually.  Office shall be assumed at the beginning of the fiscal year following election.

Section 5. A vice-president for membership shall be elected in odd-numbered years to serve for two years.  Office shall be assumed at the beginning of the fiscal year following election.

Section 6. A vice-president for public relations shall be elected in even-numbered years to serve for two years.  Office shall be assumed at the beginning of the fiscal year following election.

Section 7. A secretary shall be elected in even-numbered years to serve for two years.  Office shall be assumed at the beginning of the fiscal years following election.

Section 8. A treasurer shall be elected in odd-numbered years to serve for two years.  Office shall be assumed at the beginning of the fiscal year following election.

Section 10. Elections shall be by majority of votes cast.  The president may appoint members to fill unexpired terms in case of elective offices, except the president-elect, who shall be elected by the Board of Directors.


ARTICLE V FUNCTIONS OF OFFICERS AND STAFF

Section 1. The functions of the elected officers of the Association shall be:

(a) The president shall be the executive officer of the Association, shall give general supervision and leadership to organizational policies and programs and shall be chairman of the Board of Directors and the Executive Committee.  The president shall appoint members to fill unexpired terms in case of vacancies in both elective and appointive offices, with the exception of president-elect.  The president shall appoint chairmen of all committees (except those in which the chairman is otherwise specifically provided for) and a parliamentarian.  The president shall serve as liaison officer with AAFCS and shall officially represent the Association in the State President's Unit of AAFCS.  The president shall serve as officer-delegate to the AAFCS Senate.  In the case of a vacancy in the president's office, the president-elect shall fill the unexpired term.

(b) The president-elect shall be a member of the Board of Directors and the Executive Committee.  The president-elect shall serve as chairman of the Program Development Committee and shall be responsible for district coordination.  When the president is absent, the president-elect shall perform all duties of the president.  In case of a vacancy in the president-elect office, the Board of Directors may fill the unexpired term according to Article IV, Section 10.

(c) The vice-president for Annual Meeting shall be a member of the Board of Directors and the Executive Committee.  This vice-president shall serve as chairman of the Annual Meeting Program Committee and shall be responsible for coordinating the planning and arrangements for the meeting.

(d) The vice-president for Membership shall be a member of the Board of Directors and the Executive Committee.  This vice-president shall be in charge of developing, organizing, and coordinating all aspects of membership promotion.

(e) The vice-president for Public Relations shall be a member of the Board of Directors and the Executive Committee.  This vice-president shall be in charge of developing a public relations program, which will provide visibility and credibility for the Association.

(f) The secretary shall be a member of the Board of Directors and the Executive Committee.  The secretary shall preserve the records and codify all action and policy decisions, prepare minutes of all official business meetings of the Association and its governing bodies, distribute minutes to Board members, and conduct correspondence as the Executive Committee and Board may direct.

(g) The treasurer shall be a member of the Board of Directors and the Executive Committee.  The treasurer shall be responsible for reviewing financial records of the Association to determine whether salaried staff members responsible for fiscal matters perform financial functions as directed by the treasurer and the Board of Directors.  The treasurer shall present the proposed annual budget to the Board of Directors, and the Assembly of Members and shall render a financial report to the Assembly of Members at the annual meeting. 

Section 2. The functions of the salaried members of the Association shall be:

(a) The Executive Director shall act as custodian of the records of the Association. The Executive Director shall be a member without vote on the Board of Directors. The Executive Director shall be responsible for managing the administrative affairs of the Association as directed by the president; maintaining the official address and telephone of the Association; and managing the day-to-day fiscal matters of the Association as directed by the treasurer and the Board of Directors.

(b) Other salaried positions may be added as approved by the Board of Directors and as funds are available.  The selection and function of other salaried staff members shall be determined by the executive director under rules established by the Board of Directors.

ARTICLE VI COMPOSITION AND FUNCTIONS OF GOVERNING BODIES

Section 1. The Association shall have an Assembly of Members which shall act as its policy-making body and have other duties as may be prescribed in these Bylaws; a Board of Directors which shall be the legal representative of the Association, set association policy, and provide leadership for and manage the affairs and funds of the Association; and an Executive Committee which shall have the power to act for the Board of Directors between meetings.

Section 2. The Assembly of Members shall meet annually at the time of the annual meeting and shall consist of all active, Ellen Richards sustaining, new professional, associate, and retired members attending the meeting.  A majority of the members present and voting shall constitute a quorum.

Section 3.   The functions of the Assembly of Members are defined as:

(a) Convene at the time of the annual business meeting.

(b) Receive and act upon reports of the officers, pre-professional/graduate student section chairman, and committee chairmen.

(c) Adopt an annual budget, program of work, and resolutions.

(d) Act upon proposed changes in the Bylaws.

(e) Give guidance to the state delegates to the AAFCS Senate and jointly consider the outcomes of the annual meeting of AAFCS.

(f) Transact other business as presented.

Section 4. The Board of Directors shall consist of the elected officers, the elected district presidents, the chairman of the Pre-pre-professional/graduate student section, and the advisor of the pre-professional/graduate student section.  The Executive Director is a non-voting ex-officio member of the Board. One-half (1/2) of the members of the Board shall constitute a quorum.

Section 5.   The functions of the Board of Directors shall include, but not be limited to:

(a) Manage the business of the Association and refer to the Assembly of Members such matters as it deems desirable and as are required in the Bylaws.

(b) Receive the budget as submitted by the treasurer and all other committee reports, and submit recommendations to the Assembly of Members.

(c) Determine dates and places for the meetings of the Association and cancel meetings in the event of an emergency.

(d) Authorize the bonding of the executive director and the biennial audit of the official financial records by the auditing committee.

(e) Appoint representatives and provide for cooperation with other groups/ organizations having interests related to family and consumer science.  receive reports from members serving in these relationships; and make recommendations for actions to the Assembly of Members.

(f) Meet at least three times each year, with one meeting to precede the annual meeting, one meeting to immediately follow the annual meeting, and one to be held in the fall.  Other meetings of the Board of Directors may be scheduled at the call of the president.

(g) Direct investments of all available funds of the Association.

Section 6. The Executive Committee of the Board of Directors shall consist of the elected officers of the Association: president, president-elect, vice-president for annual meeting, vice-president for membership, vice-president for public relations, secretary and treasurer.  The executive director of the Association shall be a non-voting ex-officio member.

(a) The Executive Committee of the Board of Directors shall act for the Board of Directors between meetings of the Board and on call of the president.  Any action of the Executive Committee shall be reported to the Board of Directors.

(b) Two-thirds (2/3) of the members of the Executive Committee shall constitute a quorum.

ARTICLE VII MEMBERSHIP, DUES, FEES, AND PRIVILEGES

Section 1. Membership in the Association shall be one category: individual.  Members of the Association are members of AAFCS.

Section 2. Individual members shall be: (a) active; (b) Ellen Richards sustaining (c) new professional; (d) associate; (e) pre-professional/graduate student; (f) retired; and (g) honorary.

(a) Eligibility for active members shall be:

(1) A person with a bachelors or advanced degree from an accredited college or university in the United States, Canada, or other countries, with a major in one or more of the knowledge-based areas of the profession; or

(2) A person with a bachelors or advanced degree with a major in a specialized subject matter area related to one or more of the knowledge-based areas of the profession from an accredited college or university in the United States, Canada, or other countries, and with a minimum of two years of experience in that area.  

(b) An Ellen Richards sustaining member shall be a person who is eligible for membership as defined in Section 2 (a)  of this Article and is interested in furthering the purposes of the Association through an additional contribution according to the AAFCS dues structure.

(c) A new professional member shall be a person with a bachelors degree from an accredited college or university in the United States, Canada, or other countries, with a major in one or more of the knowledge-based areas of the profession and has not been a previous active member.  This membership category is open to individuals during the first two years following the receipt of a baccalaureate degree.  A new professional may have been a pre-professional/graduate student member.

(d) An associate member shall be a person:
(1) with a baccalaureate degree from a college of university who is not eligible as defined in section 2 (a) of this Article, but who is interested in furthering the purposes of the Association as stated in Article II.  After two years of continued membership, an associate member who is involved with programs of the profession in the United States may petition to become an active member; or
(2) with a two-year associate degree from an accredited college or university in the United States, Canada, or other countries, with a major in one or more of the knowledge-based areas of the profession;
(3) who is eligible for active membership in Section 2(a) and is not employed more than 20 hours a week.

(e) A pre-professional graduate student member shall be a person:
(1) who is enrolled full time or part time by institutional standards in a two-year or four-year program of the profession in an accredited college or university in the United States, Canada, or other countries, with a major in one or more of the knowledge-based areas; or
(2) who is enrolled full time or part time by institutional standards and is progressing toward a graduate degree in a program administered by a unit established on the knowledge-based areas of the profession.

(e) A retired member shall be a person who has been an active member for at least 10 years, is 60 or more years of age, has met retirement guidelines at place of previous employment, and is no longer gainfully employed.  It is the responsibility of the member to request retired status.

(f) An honorary member shall be a person other than a Family and Consumer Sciences professional whom the Association desires to honor for exceptional service within the interest of the Association.  Honorary membership shall be granted by the Board of Directors.

Section 3. Dues for individual membership in AAFCS and the Association shall be established by AAFCS.

Section 4.  Privileges of individual members shall include:

(a) The receipt of one subscription of the official publication of AAFCS and the newsletter of the Association.

(b) Full voting privileges for active, Ellen Richards sustaining, new professional, associate and retired members.

(c) The opportunity to serve, if an active, Ellen Richards sustaining, new professional, or retired member, as an elected officer of the Association and as a member of the Nominating Committee.
(d) The opportunity to serve, if an active Ellen Richards sustaining, associate, retired, new professional or pre-professional/graduate student member, as a member of other Association committees.

ARTICLE VIII COMMITTEES

Section 1. The Association shall have the following standing committees, which shall be composed of active, Ellen Richards sustaining, associate, new professional, pre-professional/graduate student, or retired members as defined by the Association.  Committees shall report to the Board of Directors.

(a) Program Development Committee.  The duties of the committee shall be to recommend a program of work for the Association.  The committee shall present the proposed program of work at the annual meeting of the Assembly of Members.  The membership of this committee shall include the president-elect, who shall serve as chairman, and the district presidents.

(b) Bylaws Committee. The duties of the committee shall be to receive and propose amendments to the Bylaws, and to review proposed amendments with the Board of Directors and the Assembly of Members.  The chair and members of the committee are appointed by the president.

(c) Annual Meeting Program Committee. The duties of the committee shall be to recommend the program for the annual meeting of the Association to the Board of Directors for approval.  The committee shall implement the approved program and coordinate all arrangements for the annual meeting.  The vice-president for annual meetings shall serve as chairman, and the committee shall be composed of the officers of the district in which the annual meeting is held and other members appointed by the president.

(d) Nominating Committee. The nominating committee shall have oversight of the election process.  The committee is chaired by the immediate past president, and includes at least three members representing different areas of the state.  The nominating committee will recruit qualified individuals to run for office and will prepare a slate including a minimum of one, and preferably two, candidates for each position to be filled.  The committee will ensure that candidate vitae and ballots are distributed to active, Ellen Richards sustaining, new professional, associate and retired members at least 30 days prior to the annual meeting. 

(e) Public Relations Committee.  The duties of this committee shall be to provide guidance for the public relations activities.  The vice-president for public relations shall be the chairman.  One member from each district will serve on the committee; the district representative will be the district-president elect or a member-at-large appointed by the district president.

(f) Membership Committee.  The duties of this committee shall be to develop, organize, and coordinate all aspects of membership promotion.  The vice-president for membership shall be chairman, and the membership will include one representative from each district.

(g) Finance and Budget Committee.  The duties of the committee shall be to review the budget as submitted by the treasurer and approve for presentation to the Board of Directors.  The treasurer shall be the chair of the committee on the finance budget. The president shall appoint two other members of the Association to serve on the finance and budget committee.

Section 2.  The Board of Directors or the Executive Committee may authorize the president to appoint special committees as needed.  The president shall designate the chairman and other members of such committees.  All committee chairmen, not otherwise provided for in the Bylaws, shall be appointed by the President; shall be active, Ellen Richards sustaining, associate, new professional, pre-professional/graduate student, and retired members and shall be appointed to serve two-year terms in office.

Section 3. Written reports of standing and special committees shall be submitted to the Board of Directors annually.  Reports of general interest to the membership shall be given at the annual meeting of the Assembly of Members.  Additional reports shall be submitted as directed by the Board of Directors.

ARTICLE IX STUDENT MEMBER SECTION

Section 1.   The Student Unit shall have its own rules of order (which shall include the election of officers for the section), not inconsistent with the Bylaws of the Association, and approved by the Board of Directors of the Association.

Section 2. The chairman of the Student shall serve on the Board of Directors of the Association.

Section 3. The incoming chairman of the Student Unit shall be a member of the AAFCS Senate.

Section 4.  The Board of Directors shall provide from the funds of the Association such appropriations toward the work of the section, as the funds permit.  Requests for funds shall be submitted to the treasurer of the Association to be considered for the proposed budget for the ensuing year.  The Student Unit shall have control of any funds it may raise, but such funds may not be raised without the approval of the Board of Directors of the Association.

ARTICLE X DISTRICTS

Section 1. The Association is organized by district.

Section 2.   The Association membership shall be organized by district.

Section 3. The Board of Directors may regroup districts when such regrouping would facilitate the work of either the districts or the Association.

Section 4. Each district shall have the authority to determine the officer structure that will best meet the needs of its members.  At a minimum, the district shall have as officers a president and a secretary-treasurer.

Section 5. Each district may establish standing rules and policies in harmony with the Bylaws and policies of the Association and AAFCS.

Section 6. Members of each district must be members of the Association and AAFCS.

Section 7. The Board of Directors shall provide, from the funds of the Association, such appropriations for the work of districts as the funds may permit.

Section 8. An annual report of each district shall be made in writing to the Board of Directors prior to the annual meeting.

Section 10.  The fiscal year of the districts shall be the same as for the Association.

ARTICLE XI ANNUAL BUSINESS MEETING

There shall be a business meeting of the Assembly of Members at the time of the annual meeting
of the Association.  The purposes of this meeting shall be to:
 
(a) Receive and act upon the report of the election.

(b) Receive and act upon the reports of the elected officers, the Board of Directors, the Pre-professional/Graduate Student Section, committees, and districts of the Association.

(c) Adopt an annual budget, a program of work, and related programs.

(d) Act upon revision of the Bylaws.

(e) Adopt resolutions.

(f) Transact such other business as may properly come before the Assembly of Members.  Business shall be transacted by majority vote of the members present and voting.

ARTICLE XII NEWSLETTER

This Association shall publish as its official publication the Louisiana Association of Family and Consumer Sciences Newsletter.  At least two issues shall be published annually, one in the Fall and the other in the Spring.

ARTICLE XIII FISCAL YEAR

The fiscal year of the Association shall be June 1 through May 31.

ARTICLE XIV AMENDMENTS

Section 1. These Bylaws shall be amended by action of the Board of Directors and a vote of two-thirds (2/3) of the Assembly of Members present and voting at any annual business meeting provided that notice is given in due form at the preceding annual meeting or by mail to all members 30 days prior to the annual meeting at which it is to be voted upon.

Section 2. In event of an emergency as determined by the Board of Directors, these Bylaws may be amended by mail ballot by a majority of votes cast.

ARTICLE XV TAX EXEMPT STATUS

Section 1. This Association is a non-stock and nonprofit corporation.  No part of the net earnings of the Association shall inure to the benefit of, or be distributable to, its directors, officers, or other private persons, except that the Association shall be authorized or empowered to pay reasonable compensation for services rendered and to make payments and distributions to further the objective set forth in Article III of the Articles of Incorporation.

No substantial part of the Association's activities shall be invested in carrying on propaganda or otherwise attempting to influence legislation.  The Association shall not participate in, or intervene in, any political campaign on behalf of any candidate for public office.

Notwithstanding any of the provisions in the Articles of Incorporation, the Association shall not carry on any other activities not permitted to be carried on: (a) by corporation exempt form federal income tax under Section 501(c)(3) of the Internal Revenue Code of 1986 (or corresponding provisions of any future U.S. Internal Revenue law) or (b) by a corporation, contributions to which are deductible under section 170(c)(2) of the Internal Revenue Code of 1986 (or corresponding provisions of any future U.S. Internal Revenue law).

Section 2. If in any one year the Association is found to be a private foundation, then, and in that event, its income for each taxable year shall be distributed at such time and in such a manner as to not subject the foundation to tax under Section 4942 of the Internal Revenue Code.  The foundation shall not engage in any act of self-dealing (as defined in Section 4941(d) of the Internal Revenue Code, shall not retain any excess building holdings (as defined in Section 4943© of the Internal Revenue Code), shall not make investments in such manner as to subject the foundation to tax under Section 4944 of the Internal Revenue Code, and shall not make any taxable expenditures (as defined in Section 4945(d) of the Internal Revenue Code).

ARTICLE XVI DEFENSE AND INDEMNIFICATION

To the extent permitted by law, the Association shall defend and/or indemnify any person who was or is a party defendant or is threatened with being made a party defendant to any legal action, suit, or proceeding (other than an action, suit, or proceeding by or in the right of the Association) by reason of the fact that he/she is or was a Director, officer, employee, or agent of the Association, or is or was so serving at the Associations request for another profit or not-for-profit corporation, against expenses actually and necessarily incurred by him/her in connection with the defense of such legal action, suit, or proceeding, except in relation to matters as to which he/she shall be adjudged in such legal action, suit or proceeding to be liable for negligence misconduct in the performance of his/her duty to the Association.

The termination of any legal action, suit, or proceeding by judgment, order, settlement, conviction, or upon a plea of nolo contendere or its equivalent or its equivalent, shall not of itself create a presumption that the person did not act in good faith or in a manner which he/she reasonably believed to be in the Association's best interests.  To the extent that the court or body in or before which such legal action, suit, or proceeding was finally determined has not addressed questions of negligence or misconduct in the performance of the person's duty to the Association, a determination that indemnification is proper shall be made by a majority vote of the Board of Directors.  In the event of settlement of a legal action, suit or proceeding, indemnification shall be made up to the amount that would reasonably have been expended in the defense, as provided for by the Board of Directors.

Indemnification shall not be deemed exclusive of any other rights to which the Director, officer, employee, or agent may be entitled under any Bylaw, agreement, vote of the Board of Directors or members or otherwise.

ARTICLE XVII DISSOLUTION

In the event of dissolution or termination of the Association, the Board of Directors shall, after paying all the liabilities of the Association, dispose of all the assets of the Association exclusively for the objectives of the Association in such manner or to such organization or organizations organized exclusively for charitable, educational, or scientific purposes and at the time qualify as an exempt organization or organizations under Section 501©(3) of the Internal Revenue Code of 1986 (or corresponding provisions of any future U.S. Internal Revenue law) as the Board shall determine.  Any of such assets not so disposed of shall be disposed of by the court of proper jurisdiction exclusively for such purposes or to such organizations organized and operated exclusively for such purposes, which the court shall determine.


ARTICLE XVIII PARLIAMENTARY AUTHORITY

Except as otherwise provided in its bylaws and standing rules, the Association shall be governed in its proceedings by Robert's Rules of Order, Newly Revised. 

 


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